Privacy Policy

What Does This Policy Cover?

Aries Professional LTD (“Aries”, “Aries Professional Solutions”, “Aries Employment Solutions”) is committed to protecting and respecting your privacy. This Policy describes what personal information we collect from you and how we process your personal information when you engage with Aries.

This Policy Covers :

Personal information we collect from you
Where do we collect your personal data from?
How do we use your personal information?
How we use your personal information
What legal basis do we have for processing your information?
Your data protection rights
How long do we keep your personal data for?
Changes to this policy
How will we contact you?
Concerns & Queries

What Personal Data Do We Collect About You?

We will collect any information you provide to us when you use our contact forms (for example “Email me, Let’s get to work.”). The provision of your personal information via our contact forms is not a statutory or contractual requirement; however, please note that fields marked with an (!) are mandatory fields, because we need this information to comply with or respond to your request. Other information or personal information you share with us when completing our contact forms is in your sole discretion. If you contact us, we will keep a record of that correspondence.
We will collect personal information necessary to be able to assess your eligibility for an assignment. This information includes records such as your CV, contact details, identification documents, qualifications, work history, employment and references. (We collect and process sensitive personal data, such as racial or ethnic origin, only with your explicit consent)
We will collect personal information necessary to be able to assess your eligibility for an assignment. This information includes records such as your CV, contact details, identification documents, qualifications, work history, employment and references. (We collect and process sensitive personal data, such as racial or ethnic origin, only with your explicit consent)

How And why we use your personal data?

We use your personal data to match your skills, experience, and education with an assignment we are running. We will collect basic information on you, such as contact details, professional experience and pass this onto the client. If you are chosen by the client to go through to the shortlist stage, we will collect more information from you (reasons for moving jobs, personal circumstances, your motivations for wanting a new role) for our client to assess your suitability.
We may also use your personal data to invite you to events run by Aries Employment Solutions. We do not sell your personal data to third parties, and we don’t share it except as necessary to provide our services. We may need to share your information with our clients for them to assess your suitability, the Department For Work & Pensions and some of our service providers (for instance, our IT provider) may store or otherwise use your information on our instructions (in which case we will have a contract in place with them to protect your information).
If you are a referee, we use your information to contact you about a candidate and obtain a reference for them.

Where do we collect your personal data from?

We receive personal data about candidates from other sources. Depending on the relevant circumstances, applicable local laws and requirements, this will involve personal data received in the following situations:

How do we use your personal information?

To provide you with the services you expect us to.
To best tailor Content and resources according to your preferences.
To respond to your request or questions when you contact us.
To send to you other information – such as Aries upcoming events or newsletters – that may be of interest to you.
To help us create, publish, and improve Content most relevant to you.
To further develop and improve the Website and systems to better serve you. This mainly takes place in the context of new IT systems and processes so that information about you may be used in the testing of those new IT systems and processes where dummy data cannot fully replicate the operation of the new IT system.
To perform analytical research on our prospective client and candidate base, including the content, and the services/products they are interested in.
Where necessary, to comply with any legal obligation; and
We may also process your information to:

What legal basis do we have for processing your information?

Our use of your information as described above is permitted by applicable data protection law because it is:

Necessary for our legitimate interests in pursuing the purposes set above, and such interests in pursuing the purposes set out above, and such interests in each case not being overridden by your privacy interests.
In some cases, necessary to meet our legal or regulatory responsibilities, such as disclosures to authorities, regulators or government bodies; or
In some cases, necessary for the performance of a task carried out in the public interest and, when we use special categories of personal information, necessary for establishing. exercising or defending legal claims or where the processing relates to personal information manifestly in the public domain.

your data protection rights

Under applicable data protection laws, you have the following rights:

Right to access and obtain a copy of your personal information: You are entitled to request confirmation whether we process any of your personal information. Where this is the case, you may have access to your personal information and to certain information about how it is processed. In some cases, you can ask us to provide you with an electronic copy of your information. In some limited circumstances, you also have the right to request portability of your personal information.
Right to correct your personal information: If you can demonstrate that personal information, we hold about you is not correct, you can ask that this information is updated or otherwise corrected.
Right to be forgotten/have data deleted: In certain circumstances you have the right to have your personal information deleted. You may make such a request at any time and Adecco will evaluate if your request should be granted, however this right is subject to any legal rights or obligations we may have to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Adecco will do so without undue delay.
Right to restrict or object to the processing of your data: In certain circumstances you have the right to obtain restriction of the processing of your personal information, or to object on certain processing thereof on grounds relating to your situation.

Please note if you do not provide data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with potential roles. To exercise your rights, you can contact us at the following address: [email protected] To the extent our processing of your personal information is based on your consent, you also have the right to withdraw your consent at any time. Withdrawal of your consent will not affect the lawfulness of any processing based on your consent before the receipt of such withdrawal.

how long do we keep your personal data for?

We will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes. When determining the relevant retention periods, we will consider factors including:

Our contractual obligations and rights in relation to the information involved.
Legal obligation(s) under applicable law to retain data for a certain period.
Statute of limitations under applicable law(s);
(potential) disputes.
If you have made a request to have your information deleted; and
Guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your information once this is no longer needed.

How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know. In cases in which important documents need to be shared we may also get in contact via post.